Project Assistant (El Paso, TX)

El Paso, TX

Coordinates activities concerned with project administration and assist Project Managers with various tasks and procedures.

Essential Duties and Responsibilities 

Include the following. Other duties may be assigned.

  • Front Desk Reception; Take care of client, contractor and vendor needs as they call or visit the office.
  • Review Prime Agreement and Subcontract Agreements, copy Agreements, Scope and Schedule and distribute to PM/PA/PE and others as needed.
  • Prepare draft transmittal letters.
  • Attend meetings and prepare draft meeting minutes for PM approval.
  • Coordinate and schedule project reproduction and distribution to plan rooms.
  • Prepare and coordinates prime and subcontractor amendments or extensions of contracts.
  • Assists in distribution of bid documents.
  • Compiles data for preparing opinions of probable construction cost.
  • Assists Owner with Advertisement for Bids.
  • Coordinate addendum preparation and distribution.
  • Maintains contract and contractor status databases and change order history.
  • Assists Owner with Contract awards.
  • Receives and reviews all incoming construction correspondence/ submittals and forwards / responds as necessary under direction of PM.
  • Receives and coordinates processing of shop drawing submittals and RFI's.
  • Coordinate preparation and execution of change orders and construction change directives.
  • Drafts Certificate of Payments documents.
  • Prepares construction contract completion documents.
  • Prepare and coordinate submittals of forms for authority having jurisdiction such as TAS Reviews, TCEQ and others.

Education and/or Experience

High school Diploma and two years practical experience with Architectural and Engineering projects. Must type at least 50 WPM.